Job description

The Sales and Marketing Support & Admin person is a resourceful, self-starter who understands the importance of proactive and organized planning, communication and execution, and includes supporting the Sales & Marketing Departments in all administrative aspects. The Sales Admin is responsible for supporting the sales department goals necessary to help BouMatic achieve its overall corporate Mission objectives and provide administrative support to the US based Sales Team. The Marketing Admin is responsible for support and coordination of marketing materials, events, meetings as well as provide administrative support to the Marketing department.

Sales Admin Key Responsibilities and Accountability

  1. Administer Dealer applications, agreements, termination processes and Dealer sales forecasts as well as all other Dealer contract record management.
  2. Support the Sales Department in general administrative activities and record keeping duties.
  3. Assist in development of Dairy Profiles for dairies participating in Dairy tours.
  4. Assist in coordinating and managing Dairy Tours.
  5. Track employee demo equipment inventory and provide updates to the field and sales management.
  6. Manage and update sales staff directory and dealer accounts by territory.
  7. Negotiate and manage corporate hotel rates and manage hotel rooming lists.
  8. Assist Sales Management in setting up sales meetings and training's.
  9. Administer and manage dealer coop program.
  10. Assist and execute dealer credit issues and resolutions.
  11. Prepare, as requested, Border Crossing and Consulate letters for visiting guests outside of North America.
  12. Assist with iQOT new user set up and user permissions.

Marketing Admin Key Responsibilities and Accountability

  1. Interact on social media outlets to engage all generations of dairy producers and industry people in thinking/commenting about trends and news in the industry and BouMatic solutions.
  2. Assist to maintain BouMatic and BouMatic Robotics website, which includes website user permissions.
  3. Maintain BouMatic Corporate Web Store for promotional materials for dealers and assist in selection and acquisition of promotional items for events and training.
  4. Work with Marketing and Marketing Communications staff to coordinate activities and events.
  5. Assist with preparing dealer communications such as emails, newsletters and press releases.
  6. Assist in organizing corporate trade shows in both preparation, setup and travel to shows on occasion.
  7. Organize special events such as dealer receptions, meetings, exhibitions.
  8. Assist with negotiations, research and coordination of venues, lodging, caterers, audio visual and other meeting logistics that deliver a high level of service to meet event guidelines within budget. Serve as a liaison with vendors for event-related matters.
  9. Support coordination and execution of regional dealer meetings, producer meetings and open houses in addition to corporate events.
  10. Establish and maintain effective working relationships with dealers, dairy producers, government officials, media representatives and other key external partners and use these relationships to develop new business opportunities.


  1. Reports to Director of Sales and Director of Product Development & Marketing
  2. Supports BouMatic and BouMatic Robotics Marketing efforts
  3. Works with cross functional project teams (i.e. members from Sales, Accounting, Purchasing, Shipping and Marketing)
  4. Key relationships: Sales Team (US) and Marketing Communications Team (US and Europe)

Physical & Environmental Requirements

  1. Physical requirements include sitting for long periods of time, extended computer use, hearing and seeing.
  2. Environmental requirements include working indoors.
  3. Moderate lifting and moving of items, particularly related to show set ups and maintaining warehouse for show displays and promotional items.
  4. Minimal travel required.

Technical/Job Skill Qualifications

The candidates must meet the following qualifications, and have demonstrated the following technical or job skills:

  1. Bachelor’s degree preferred in Marketing or Communications or equivalent experience.
  2. Professional event coordination experience a plus
  3. Demonstrated experience in working on inter-departmental teams toward a common goal met through collaboration.
  4. Ability to demonstrate skills/aptitude in MS Office Suite of software including Word, Excel, PowerPoint.
  5. Demonstrated strong organizational, multi-tasking, adaptability and communication skills, written and oral.
  6. Ability to conduct all business and personal affairs in a professional and ethical manner.
  7. Valid Wisconsin driver’s license and access to a vehicle.

Tools & Technology
Tools used:
Laptop computers
Copiers & Scanners
Digital Projectors
Technology used:
Enterprise management software – JD Edwards
Presentation software — Microsoft PowerPoint
Spreadsheet and Word processing software – MS Excel and MS Word
Web meeting software – Skype
Web platform
Constant Contact
Online Social Media administrative tools

For consideration, please submit a cover letter and resume to Amy Parkhurst, Director, Administration & Human Resources, at